Outlaws FC

Article I – Identification

The name of this organization shall be Outlaws Football Club, (hereinafter referred to as Outlaws FC or the club).

Article II – Purpose

The object of Outlaws FC shall be to promote soccer as a sport, to develop soccer teams, to provide developmental and positional training in the sport of soccer, for both youth and adult, without any bias to sex, race, or religious affiliation. Receive gifts, donations or sponsorships, in promoting the health, welfare and recreation of the general public through the sport of soccer.

Article III – Affiliation

Section 1:        Outlaws FC shall be organized under the By-Laws and Policies of the Utah Youth Soccer Association (UYSA) and under the jurisdiction of District 4, the United States Youth Soccer Association (USYSA), and the Federation Internationale de Football Association (FIFA). Through affiliation with these organizations, Outlaws FC becomes an officially sanctioned youth soccer program.

Section 2:        Affiliation with any Club or Organization will be determined annually by the Board of Directors by an affirmative vote two thirds (2/3) of the Board of Directors at the first regular meeting of the fiscal year. If such an affiliation is affirmed, then this organization will adopt, as its own, any Rules, Regulations, Code of Conduct and other requirements of that Club or Group. If there is a discrepancy or conflict between the Rules, Regulations, Code of Conduct or any other requirements of the Outlaws FC and this organization, then the Rules, Regulations, Code of Conduct, and other requirements of this organization will take precedence.

Section 3: Outlaws FC is a nonprofit organization.

 

 

 

Section 1:        Members, Players, Coaches, Staff or Parents of teams formed by Outlaws FC, its Coaching Staff, or Board of Directors

 

Section 2:        Members in Good Standing are those that comply with Article X, as well as active attendance of Meetings

 

Section 3:        Membership may be Suspended or Terminated by a two-thirds vote of the Board of Directors at a regular Monthly meeting. Suspension or Termination shall be for cause determined to be misconduct, non payment of Fees or violation of these By-Laws. The accused member(s) shall be notified of the time and place of their hearing, and shall have the right to represent themselves.

 

Article V – Officers and their Responsibilities

Section 1:        The Board of Directors (hereinafter referred to as Officers) shall be composed of seven elected officers and one director of Coaching.

 

Section 2:        The Officers of the Outlaws FC shall be elected on even or odd years as follows:

 

1. 1. 1. President - odd
      2. Vice President - even
      3. Secretary - odd
      4. Treasurer - even
      5. Registrar - odd
      6. One Board Members at Large - even
      7. One Board Members at Large – odd

 

Section 3:        Nominations for Officers shall be announced forty-five (45) days in advance of the Annual Meeting. The Board of directors shall review each candidate in the monthly Board of Directors Meeting preceding the Annual meeting and determine if the candidates are in good standing, then notify the candidates of their determination. All final nominees shall be in good standing.

 

Section 4:        All voting Officers shall be elected by the members in good standing at the Annual Meeting by a majority vote of the members in attendance. All Officers shall serve for a term of two (2) years, beginning June 1st of the year they have been elected. No person shall hold more than one office, unless temporarily appointed by the Board of Directors to fill a vacancy until a replacement can be voted in.

 

Section 4:        The duties of the Officers shall be as follows:

 

The President shall preside at all meetings, and shall be the General Manager of Outlaws FC. The President will be the principal executive officer of the club and will in general supervise and control all of the business and affairs of the Outlaws FC. He/she shall, when present, preside over all meetings of the membership. He/she may sign, with the Treasurer or any other proper director of the club authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized, except in cases where the signing and execution thereof is expressly delegated by the Board of Directors or by these by laws or by statute to some other office or agent of the club. He shall also serve as the club’s primary liaison to the Utah Youth Soccer Association, and in general he will perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors, including, but not limited to establishing committees and appointing their chairmen. The President may appoint, with the concurrence of a majority of the Board of Directors, coordinators to oversee various functions within the Club, i.e. training, fund raising, and tournaments. Any such coordinators report to the Board.

 

The Vice President shall act in the absence of the President or in the event of his death, inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President will be the Club’s Risk Management officer. The Vice President shall directly supervise all standing committees and report monthly on their activities.

 

The Secretary shall be responsible for all communications, both internal and external, and shall keep the official records of Outlaws FC, including minutes of all meetings, and maintain accurate copies of all minutes and correspondence. He/she shall see that all notices are duly given in accordance with provisions of these By-Laws or as required by law. He/she shall be custodian of all corporate correspondence, and in general perform all duties incident to the office of Secretary and such duties as from time to time may be assigned to the Secretary by the President or by the Board of Directors.

 

The Treasurer shall at all times have charge and custody of receipts and be responsible for all funds and securities of the Outlaws FC, receive and give receipts for monies due and payable to the club from any source whatsoever, and deposit all such money in the name of the club in such banks, trust companies or other depositories selected. He/she shall be responsible for dispersing of funds, which shall be with two (2) signatures. He/she will submit an annual budget to the Board of directors for their consideration at the Annual Meeting in May of each calendar year. The Treasurer in general will perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him by the President or by the Board of directors. If required by the Board of Directors the Treasurer will give bond for the faithful discharge of his duties in such sum and with surety or sureties as the Board of Directors determines. Further, in the absence of the President and Vice President, the Treasurer will preside over meetings of the Board of Directors.

 

The Registrar shall be Chairman of the Registration Committee, shall be responsible for the proper registration of Players, Team Managers, and Coaches and submission of all forms and documentation to the UYSA. He/she shall be responsible to assist the Team Managers and Coaches in the formation of teams within the set guidelines of the Outlaws FC Procedures Manual. He/she shall compile a directory of all players; review, prior to tournament attendance, a copy of all tournament registrations submitted by individual teams; and keep all coaches informed as to players ineligible as a result of disciplinary actions taken by the Board.

 

The Director of Coaching will coordinate player evaluations, the assignment of players to teams, and the assignment of coaches to teams. He/she will also coordinate scheduling, field maintenance, referees, and training. The Board contemplates that this position may become a paid position, with the Director of Coaching reporting to the Board as an employee of Outlaws FC, with no right to vote, but with the expectation that the Director of Coaching will offer advice and counsel on those matters within his area of concern. Further, the Director of Coaching shall train or coach various teams supported by the Club, and should schedule his/her time to do so. These by-laws specifically authorize the Board of Directors to take those steps necessary to interview, retain, and terminate a Director of Coaching, to set a salary and benefits, to pay a salary, and to do all acts incident to the hiring and retention. The Director of Coaching will also be responsible for maintenance and preparation of fields, when necessary form a clean-up committee comprised of club volunteers to be responsible for keeping fields free of trash and debris and to periodically check goals to insure safety, coordinated with each Coach or Team Manager the uniforms needed for each team, submit the order, and distribute uniforms and make recommendations to the Board of Directors concerning equipment needs and field maintenance needs. The Director of coaching will also be the liaison between the Board of Directors and the Coaches, assist the Registrar with coordination of player registration for the age group, and assist the Fund Raising.

 

The Board Members at Large shall be in attendance at all monthly Board of Directors meetings. Fulfill assignments as given by the Board of Directors so as to maintain a smooth organizational operation, which may include, but are not limited to:

 

1. Fund Raising
2. Publicity
3. Newsletters
4. Work with Web Page designers
5. Coordination of age Groups
6. Liaison to other Organizations

 

Section 5:        In the event any member of the Board of Director is removed, resigns, or retires from the Board for any reason, the balance of the Board will at their next regular Monthly Board of Directors meeting consider a temporary replacement. The Board will, in its absolute and unfettered discretion, select a replacement Board Member, to serve out the unexpired term of the removed, resigned, or retired Board Member. The Board of Directors may temporarily reassign the responsibilities of a removed, resigning, or retiring Board Member.

 

 

Section 6:        Any Officer failing to attend meetings in such a manner as to consistently cause a quorum to not be established shall have his continued tenure subjected to a vote of the membership in no less than ten nor more than thirty days from the last meeting of Officers where a quorum was not established. Any Officer may be removed from office by a two-thirds vote of the membership present at an Annual Meeting.

 

Article VI – Meetings

Section 1:        Meeting of the membership shall be held at the call of the Officers provided that at least one meeting is held monthly.

 

Section 2:        The meeting normally held in the month of May shall be called the Annual Meeting and shall be for the election of officers and presentation of the budget.

 

Section 3:        A quorum of Officers is required at all meetings to conduct business. A quorum is defined as four (4) or more of the seven (7) Officers being present.

 

Article VII – Committees

Section 1:        Standing Committees shall include Committees for Registration, Equipment, Fields, and Finances. Members shall be appointed from active members of Outlaws FC Organization, and be appointed to the committee by the Officers of the Club.

 

Section 2:        Committees other than the Standing Committees may be appointed as needed by the President with advice and consent of the Board of Directors for a specific purpose to be specified in the appointment.

 

Article VIII – Voting

 

Section 1:        Each Officer shall have one vote with the President voting only to break a tie at Board of Directors monthly meetings.

Section 2:        At the Annual Meeting, Members in good standing have one (1) vote per household.

 

Article IX –Meetings and Yearly Reporting

Section 1:        The fiscal year of Outlaws FC shall be from June 1^st to May 31^st the following year.

 

Section 2:        During the Annual meeting in June the Annual Minutes of previous year’s Meeting, Report of Revenues and Expenditures, and the Proposed Years Budget shall be presented and approved, with proposed Dues, Fees, and Assessments and the Proposed Expenditures. Other Reports as requested by the Board of Directors shall also by read and approved.

 

Section 3:        Special meetings of the Board may be called at any time by the President of the Board of Directors, with a 48 hour notice. The meeting’s agenda shall be given at the time of notice, and shall be for that purpose only.

 

Section 4:        The Roberts Rules of Order shall be used as a guideline to conduct all Outlaws FC meetings, and when they do not conflict with these by-laws.

Article X – Membership and Responsibilities

Section 1:        A Player or Member in Good Standing shall be considered as one that has made payment of all fees, assessments and dues on a monthly basis. When a player is thirty (30) days delinquent in payment, they shall be notified that they must bring their account current, or risk being Suspended, or Removed from their team. A Player/Member determined to be delinquent in their account is not eligible to vote at Annual Meetings.

 

Section 2:        Membership in the Club is open to anyone, strictly without regard to RACE, COLOR, CREED, SEX, AGE or NATIONAL ORIGIN and no rules or regulations will be made in conflict with these policies.

 

Section 3:        Anyone who, through his or her actions, causes or creates an incident or atmosphere relative to section (3), above or demeans any other member of this organization shall be immediately suspended from the Club. Any person(s) suspended for cause shall have thirty (30) days to formally reply by letter to the Club president for rebuttal and or explanation. A formal hearing will be conducted at the first monthly Board Meeting after receipt of written reply. It is established that a binding decision will be rendered at that meeting. Respect of Outlaws FC Players, Staff, Coaches, Trainers, Board of Directors, Sponsors, and other Club Members is necessary to promote the goodwill of the Club.

 

Section 4:        Parents/guardians shall make every attempt to:

 

1. Attend Annual, and Team meetings of the Outlaws FC.
2. Support fundraising that benefits Outlaws FC.
3. Shall make every attempt to have their child attend all scheduled practices and games and shall notify his/her Coach of the inability to attend a game or practice as early as possible.
4. Shall ensure that their child arrives at scheduled practices and games on time, and is ready to play.

 

 

 

 

Article XI – Financial and Indemnity

Section 1:        Contracts: The Board of Directors may authorize any of the Board of Directors or their designated, agent to enter into any contract or execute and deliver any instrument in the name of and on the behalf of the club, and such authority may be general or confined to a specific instance.

 

Section 2:        All checks, drafts, or orders for payment of money, notes or other evidence of indebtedness issued in the name of the club shall be signed by such two (2) directors agents of the club and in such manner as shall from time to time be determined by resolution of the Board of directors.

 

Section 3:        All funds of the club shall be deposited in a timely manner to the credit of the club in such banks, trust companies, or other depositories as the Board of Directors may select.

 

Section 4:        The Board of Directors may accept on behalf of the club any contribution, gift, bequest or devise for the general purpose of for any special purpose of the club. The Board of Directors shall be responsible to overseeing the club’s solicitation of donors.

 

Section 5:        A monthly Financial Report of The club shall be given at each monthly meeting, reporting of funds received, and expenditures.

 

Section 6:        Any Board of Directors member or officer or former Board Member or officer of the Outlaws FC, whether for profit or not for profit shall, except otherwise provided by laws, be indemnified by the club against expenses (including attorneys fees) actually and necessarily incurred by him in connections with the defense if any action, suit, or proceedings in which he is made a party by reason of being or having been such Board Member or officer, except in relation to matters as to which he shall be adjudged in such action, suit or proceedings to be liable for misconduct in the performance of his duties as such Board Member or officer.

 

Article XII – Purchases and Expenditures

Section 1:        All Purchase requests shall be submitted in writing as provided by the Manual of Operations. Major purchases (over $500.00) shall be approved by the Board of Directors at the Monthly Board of Directors Meeting, based upon recommendation by the Treasurer and the Director of Coaching.. Other purchases will be submitted to the Treasurer for approval.

 

Section 2:        Teams wishing to attend Tournaments shall direct their requests to the Director of Coaching. The teams shall submit all Forms to the Registrar, after the approval by the Director of Coaching. All Team and Player Fees shall be paid in advance of payment of Tournament Fees.

 

Section 3:        Two (2) months prior to the beginning of each Season teams will need to submit requests for Equipment, and Uniforms. These requests will be reviewed by the Board at the earliest Board Meeting. Any equipment purchased by Outlaws FC, remains the property of Outlaws FC, and will be made available for use by all teams within the club. Any purchases that are made by individual coaches will remain their property. All equipment that is the property of Outlaws FC will be returned to the Director of Coaching at the end of the season, and will be reissued as necessary.

 

Article XIII – Registration

Section 1:        The Coach and Team Manager are responsible to pickup and return the packet of Registration Packets so as to ensure that they are to the registrar by April 15, of each year. The Registrar shall receive from each team Coach and/or Team Manager a registration packet, including completed:

 

1. Participant Registration Forms for all Players, Coaches, Team Managers and Staff, with Birth Certificate Copies, and Photos,
2. Alignment Team Information Form,
3. Volunteer Disclosure Statement,
4. Code of Coaching Ethics,
5. Conflict of Interest Disclosure Form,
6. Player Action Forms,
7. All fees and assessments including Registration Fees, Referee Fees, Field Rental Fees, and any other fees required to complete the registration process.
8. Included should be letters pertaining to any justification requests for alignment, fields to be used, and explanations of Player Action Forms.

 

Section 2:        The Registrar, Director of Coaching, and the Registration Committee shall meet promptly after April 15, to review all of the submitted Registration Packets, for completeness, and to finalize organization of teams. Any information that is not properly completed shall be returned to the Coach/Team Manager for completion.

 

Section 3:        High School Girl’s teams that do not participate in the Summer or Fall Seasons will submit their packets by November 1^st in preparation for the fallowing Spring Season.

Section 4:        Teams that fail to complete a Registration packet by the due date may either be assessed a late fee, or be ineligible to play.

 

Article XIV – Grievances and Discipline

Section 1:        Grievances: All grievances must be submitted to the Board in writing and shall be addressed at the following regular Board meeting unless the President deems such grievance of an emergency nature, then a Special meeting may be called. Any Board members who is involved with the team in an official capacity from which the grievance has been filed shall remove themselves from any vote taken to address the grievance.

 

Section 2:        Discipline: The Board of Directors shall have the authority to suspend or discharge any member, coach, player or other person whose conduct is deemed detrimental to the best interest of the Outlaws FC with an affirmative vote of three-fourths (3/4) of the members of the Board of Directors may suspend or expel a member for cause after an appropriate meeting.

 

Section 3:        In the matter of Grievances and Discipline appeals, no members associated with Outlaws FC shall invoke the aid of the Courts of any state or the Federal Courts without first exhausting all available remedies within the appropriate soccer organizations.

 

Section 4:        On written request signed by a terminated member and filed with the Secretary, the Board of Directors, by affirmative vote of three fourths (3/4) of the members of this Board, may reinstate a terminated member to membership on such terms as the Board of Directors deem appropriate.

 

Article XV – Dissolution of the Organization

Section 1:        In the event that the Outlaws FC is dissolved, all of the assets remaining after payment of all debts shall be distributed to a nonprofit organization established for the purpose of developing soccer or nonprofit fund, or foundation.

 

Section 2:        In the event that the Outlaws FC is dissolved, any assets remaining may be sold to cover any incurred indebtedness.

 

Article XVI – Standing Rules and Polices

The Director of Coaching under the direction of the Board of Directors, and with the assistance of Coaches, Team Managers and other Staff will develop a “Manual of Operations for Outlaws FC” to give guidance in the day to day operations of Outlaws FC. This manual will be evaluated yearly, and updated as necessary. Items that will be included, but not limited to, shall include:

 

1. Mission Statement
2. Outlaws FC Motto
3. Outlaws FC Coaching Philosophy
4. Automatic payments of Fees and Assessments
5. Late Fee Schedules

Code of Conduct for Coaches, Team Manager, Staff, Players and Parents

1. Training Guidelines for Coaches and Players
2. Risk management programs
3. Guidelines for the Evaluation of Players
4. Guidelines for the Evaluation of Coaches

 

Article XVII – Amendments to these By-Laws

These by-laws may be amended by a two-thirds vote of the members at the Annual Meeting provided that the amendment has been presented in writing to the Board of Directors forty-five (45) days prior to the meeting.

 

Article XVIII By-Laws in Effect

These by-laws shall be in effect as of the _____ day of _____________, ________.

 

Signed:

______________________________            ______________________________

President                                                         Vice President

______________________________            ______________________________

Secretary                                                         Treasurer

______________________________            ______________________________

Registrar                                                          Member

______________________________

Member